FAX.COM FREQUENTLY ASKED QUESTIONS
- How do I send a fax via email?
- How do I enable Sender Policy Framework (SPF) to fax by E-Mail?
- How do I send a fax via the Fax.com website?
- How do I cancel my account?
- Will my faxes be secure?
- What file types does Fax.com support?
- How much does the Fax.com service cost?
- How much do additional fax numbers cost?
- How do I add another fax number to my existing account?
- How to set up my account once I've signed up for the Fax.com service?
- How do I change my username/password?
- I forgot my username/password
- How do I update my credit card information?
- How do I view my Internet fax program invoices?
1. How do I send a fax via email?
Sending a fax by email is easy. Just enter the destination number address as follows: destinationfax#@fax.com, where “destinationfax#” is the number you wish to fax TO. For example, if you are faxing to someone at 888-555-8888, you would address the email to [email protected]. Then, simply type a message in the body of the email (optional), attach any documents for faxing, and hit SEND.
2. How do I enable Sender Policy Framework (SPF) which is required to send faxes by E-Mail?
Note: The SPF requirement only affects sending faxes through E-Mail. You can still send faxes using the website or our fax apps regardless of SPF status.
If you:
- Use an email service (domain) provider: Please have your domain provider confirm they have a valid SPF record in place to ensure you’re sending an SPF-enabled E-Mail.
- Manage your own E-Mail DNS settings: Add an SPF record (i.e., one with IP addresses and/or hostnames authorized to send from your specified domain).
If you attempt to send faxes by E-Mail your faxes will fail if your email is not SPF enabled. Note: If you use the following email domain service providers, you should likely already be set up with SPF enabled
Gmail.com
Yahoo.com
Hotmail.com
Aol.com
Yahoo.co.jp
Outlook.com
Icloud.com
Comcast.net
Amazonses.com
Me.com
Msn.com
Verizon.net
Outlook.jp
Live.com
Bell.ca
Mail.com
Ziffdavis.com
Pcmag.com
Extremetech.com
Geek.com
The SPF requirement protects against someone spoofing your E-Mail address(es) It also adds another layer of security against phishing attacks and spam E-Mail.
Here’s a short video explaining how SPF works: https://youtu.be/WFPYrAr1boU
Why did we make this change?
We are adopting this standard to protect against someone spoofing your email address(es) It also adds another layer of security against phishing attacks and spam email.
As a reminder this applies to sending faxes by email ONLY, all other forms of faxing have not changed. You can still send faxes via the website or mobile apps.
For more details on enabling SPF, see:
- https://en.wikipedia.org/wiki/Sender_Policy_Framework
- https://www.dmarcanalyzer.com/spf/
- https://www.sparkpost.com/resources/email-explained/spf-sender-policy-framework/
- https://www.pair.com/support/kb/adding-an-spf-record-to-a-domain/
- https://www.validity.com/blog/how-to-explain-spf-in-plain-english/
- https://fraudmarc.com/spf-record-check/
Note: As an alternative solution, you may also add a Gmail account to your list of eligible send email addresses.
3. How do I send a fax via the Fax.com website?
Rather than using our Internet fax program remotely, you may send a fax via the secure online interface by logging in to your Fax.com account with the username and password for your account. You will now arrive in your inbox. Click the “Fax To” icon. Next, complete the online form and upload the files that you wish to fax. When you are finished, hit the “Send Fax” button. If you need assistance during each step, Help areas are available throughout the “Send Fax” page.
4. How do I cancel my account?
If you wish to cancel your account, you may do so online by logging into your account. For assistance, please contact Customer Service via email at [email protected].
5. Will my faxes be secure?
To learn about the security features that Fax.com offers, visit our Internet fax program security center.
6. What file types does Fax.com support?
Fax.com supports the following common file types:
Adobe® Acrobat® PDF
Group 3 TIF Image
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
HTML
Plain Text
Rich Text Format (RTF)
Graphic Interchange Format (GIF)
JPEG
Portable Network Graphic (PNG)
Access Snapshot (SNP)
For a complete list of supported file types, please email your request to [email protected].
7. How much does the Fax.com service cost?
For Fax.com’s pricing details, please visit our Pricing Page.
8. How much do additional fax numbers cost?
You can add as many additional fax numbers as you’d like to your Internet fax program account. Each number costs $11.99 per month and includes 300 additional pages for faxing (to/from the US). For additional pricing details, please visit our Pricing Page.
9. How do I add another fax number to my existing account?
To add additional fax numbers to your account, please contact us and select “Add another fax number” from the scroll-down list of topics. Once we receive your request, we will send you back a form to complete with information about your new fax number/account. Please complete the form and then email it back to [email protected] Once the new number(s) have been activated, we will send you an email confirmation with your new fax number.
10. How to set up my account once I've signed up for the Fax.com service?
- Login to website
- Click on the Inbound Settings tab and complete the required fields
- Inbound File Format – Choose either PDF or TIF.
- Inbound Fax Delivery: – If you want to receive faxes in your email, choose the Web Inbox AND Email option. You will see the email address you provided on the sign up form is listed as the Primary Address. If you would like to change the Primary Address, you will need to update the General Settings tab. You can also add a Secondary Address so when a fax comes in to your Fax.com fax number, it will be delivered online and sent to BOTH the Primary and Secondary email address. If you would like to retrieve the faxes on the website only, choose Web Inbox ONLY. If you choose the Web Inbox ONLY option, you can still receive an email that will notify you when a fax has been delivered to your Inbox. You can choose the frequency of these notifications by selecting the Inbound Fax Notification Frequency at the bottom of the page.
- Online Fax Storage – Any faxes left sitting online (whether in one of your folders or the Trash) for more than 30 days, will incur a fee of $0.05 per fax per month. To avoid these storage fees, you can choose to Automatically delete faxes by entering 30 days or less.
- Once all your Inbound Settings have been set, click the UPDATE INBOUND SETTINGS button at the bottom of the page
- Outbound Settings tab
- Email to fax security – If you would like to require a password for sending faxes via email, you will select “Password protect with” and enter your password in the blank space. If a password is entered here, when sending a fax via email this password (and only the password) should be entered in the subject line of the email. The system defaults to “Do NOT password protect.”
- Document Handling – When sending a fax via email, you can choose to “Fax Email Attachments”, “Fax Email Body” and you can choose the resolution of the fax (Fine will cause the fax to take longer to transmit to the fax recipient).
- Email Notifications – When sending a fax via email, we can provide 2 types of notifications: the 1st is an Acknowledgment, where we will let you know that we received your request, the 2nd is a Delivery Status, where we can let you know weather the fax was successful or not.
- Valid From Email Addresses – Here is where you will list all the authorized email addresses that you would like to give access to your service to send faxes via email. Enter one email address at a time next to “New” and click “Update”.
- Once your settings have set, make sure to click “Update Outbound Settings”.
11. How do I change my username/password?
12. I forgot my username/password
If you forget or misplace your username or password for your Internet fax program account, you may request it online by simply clicking on “Forgot Username/Password?” link, which is located at the bottom of the login screen. If you have forgotten both your username and password, please contact us via our customer support page to have your Username sent to your email address or your password reset. Please include information in the email that will help us identify your account, such as the Account ID, company name, primary account holder, and/or fax number assigned to the account. Once we receive your request, the correct username and password information will be sent to the email address that is on file for the account’s primary contact.
13. How do I update my credit card information?
To update your credit card information, login to your account and click on the “Billing” icon. Then click on the “Update credit card information” link. You will see the credit card(s) you have on file. You can add additional cards that will be used if your primary card fails.
To add a new card, select “Add Additional Card” at the top of the page. To edit an existing card, click the “Edit” button next to the card. Our system requires that active accounts have a valid credit card on file. In order to delete the existing primary card, you will first need to add a new card and select “Primary”.
The “Update Card” or “Add Card” buttons will not be active until you have entered the required information. Once you have submitted the form, you should see the updated card information, letting you know that your update was received.
Please note: We do not accept Discover cards Internet fax program payments.
14. How do I view my Internet fax program invoices?
At the end of each month, Fax.com will bill your credit card for any charges incurred during that month. To view a list of invoices posted to your account, log in to the Fax.com website at www.fax.com and click on the “Billing” icon located at the top of the screen. Then choose the “View Invoice List” option. You can click on any one of the invoice numbers listed to view itemized charges for that billing cycle.
When viewing the invoice online you can also use your browser’s “Print” function to print a hard copy for your records.
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